This page will discuss how to use a GSuite Shared Drive with your research team.

Contents

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Setting Up a Shared Drive

In order to set up a Shared Drive you must contact the UWIT Application Security Office at accounts-it@uwyo.edu along with arcc-help@uwyo.edu to begin the inquiry.

Membership Roles

The first concept to understand is the different roles that members of your Shard Drive can have and how to manage them to fit your needs. Each role has unique permissions that can cause trouble based on what each one can do.

• Managers - Accounts set up with the ‘Manager’ role can manage content, people, and settings. Managers get access to the entire Shared Drive.

• Content Managers - Accounts that have the ‘Content Manager’ role can add, edit, move, and delete files. Content Managers only get to access whatever the Manager gave them access to.

• Contributors - Accounts with the ‘Contributor’ role can add and edit files, but can’t move or delete them.

• Commenters - Accounts with the commenter role can only make comments in files.

• Viewers - Viewers only have read only permissions.

See more about Managing your GSuite Members.

Files & Folders

Adding files to your Shared Drive requires at least Contributor level permissions. See more about working with Files & Folders.

Share & Collaborate

Just like in Drive, there are different ways to share files and folders in shared drives with people who aren't members of the shared drive. See More on Sharing & Collaborating with GSuite.

Quotas

Quotas can be troublesome to manage see more on managing your GSuite Quotas.