GSuite Shared Drive Roles

On this page we will discuss how to manage users and mange their roles on your GSuite Shared Drive.


Contents

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Membership Roles

When you add new members, they’re given Content manager access. You can change a member's access level.

Note: Give members who need to edit files in Drive File Stream Content manager access. See the table below for a full list of Permissions per role:

Member Permissions Table

Permission

Manager

Content manager

Contributor

Commenter

Viewer

Permission

Manager

Content manager

Contributor

Commenter

Viewer

Can view files and folders

Can comment on files

 

Can edit files

 

 

Can create and add files, can create folders

 

 

Can add people and groups to specific files

 

 

Can restore files from the Trash (up to 30 days)

 

 

Can move files from My Drive to a shared drive

 

 

Can move files and folders to the Trash

 

 

 

Can move files and folders within a shared drive

 

 

 

Can add people and groups to specific folders in a shared drive

 

 

 

 

Can move files from one shared drive to another shared drive

 

 

 

 

Can add or remove members of a shared drive

 

 

 

 

Can change member access levels

 

 

 

 

Can permanently delete files in the Trash

 

 

 

 

Managing Members

In the following sections we will discuss managing members on your GSuite Shared Drive.

Add Members & Set Access Levels

Requires Manager access

  1. On your computer, go to drive.google.com.

  2. At the left, click Shared drives and double-click one of your shared drives.

  3. At the top, click Manage members.

  4. Add names, email addresses, or a Google Group. y default, new members are Content managers. They can upload, edit, move, or delete all files.

  5. To change:

    1. Permissions for a new member, click the Down arrow Down arrow and choose an option.

    2. Whether new members get notified, click Notify people.

  6. Click Send.

Change Member Access Levels

Requires Manager access

  1. On the left, click a shared drive.

  2. At the top, next to the shared drive name, click the Down arrow and then Manage members.

  3. Next to a member’s name, click the Down arrow and select a new access level.

  4. Click Done.

UWyo Affiliated Accounts

If a user is affiliated with UWyo as a Student, Employee, or Faculty ARCC recommends that they get a GSuite account from UWIT.

This way if an account needs to be removed UWIT can remove access from GSuite and can assist the Shared Drive Managers.

Non-UWyo Affiliated Members

Any Gmail/Google Drive account can be added and managed to your Shared Drive. However, UWyo can’t assist unless they are also managers of your Shared Drive.

Removing Members

Requires Manager access

  1. On the left, click a shared drive.

  2. At the top, next to the shared drive name, click the Down arrow and then Manage members.

  3. Next to a member’s name, click the Down arrow and select Remove member.

  4. Click Done.

Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.