GSuite Shared Drive Roles
On this page we will discuss how to manage users and mange their roles on your GSuite Shared Drive.
Contents
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Membership Roles
When you add new members, they’re given Content manager access. You can change a member's access level.
Note: Give members who need to edit files in Drive File Stream Content manager access. See the table below for a full list of Permissions per role:
Member Permissions Table
Permission | Manager | Content manager | Contributor | Commenter | Viewer |
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Can view files and folders | ✔ | ✔ | ✔ | ✔ | ✔ |
Can comment on files | ✔ | ✔ | ✔ | ✔ |
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Can edit files | ✔ | ✔ | ✔ |
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Can create and add files, can create folders | ✔ | ✔ | ✔ |
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Can add people and groups to specific files | ✔ | ✔ | ✔ |
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Can restore files from the Trash (up to 30 days) | ✔ | ✔ | ✔ |
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Can move files from My Drive to a shared drive | ✔ | ✔ | ✔ |
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Can move files and folders to the Trash | ✔ | ✔ |
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Can move files and folders within a shared drive | ✔ | ✔ |
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Can add people and groups to specific folders in a shared drive | ✔ |
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Can move files from one shared drive to another shared drive | ✔ |
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Can add or remove members of a shared drive | ✔ |
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Can change member access levels | ✔ |
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Can permanently delete files in the Trash | ✔ |
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Managing Members
In the following sections we will discuss managing members on your GSuite Shared Drive.
Add Members & Set Access Levels
Requires Manager access
On your computer, go to drive.google.com.
At the left, click Shared drives and double-click one of your shared drives.
At the top, click Manage members.
Add names, email addresses, or a Google Group. y default, new members are Content managers. They can upload, edit, move, or delete all files.
To change:
Permissions for a new member, click the Down arrow Down arrow and choose an option.
Whether new members get notified, click Notify people.
Click Send.
Change Member Access Levels
Requires Manager access
On the left, click a shared drive.
At the top, next to the shared drive name, click the Down arrow and then Manage members.
Next to a member’s name, click the Down arrow and select a new access level.
Click Done.
UWyo Affiliated Accounts
If a user is affiliated with UWyo as a Student, Employee, or Faculty ARCC recommends that they get a GSuite account from UWIT.
This way if an account needs to be removed UWIT can remove access from GSuite and can assist the Shared Drive Managers.
Non-UWyo Affiliated Members
Any Gmail/Google Drive account can be added and managed to your Shared Drive. However, UWyo can’t assist unless they are also managers of your Shared Drive.
Removing Members
Requires Manager access
On the left, click a shared drive.
At the top, next to the shared drive name, click the Down arrow and then Manage members.
Next to a member’s name, click the Down arrow and select Remove member.
Click Done.
Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.