Adding Files & Folders

Here we will talk about working with files and folders on your Shared Drive

Create Folders

Create a new folder:

  1. On the left, click a shared drive or existing folder.

  2. Click New Folder.

  3. Enter a folder name and click Create.

Notes:

To move folders into a shared drive that are already stored in My Drive or another shared drive, contact your administrator. Subfolders must have the same permission as the top-level folder.

Upload an existing folder from your computer:

Plus
  1. On the left, click a shared drive folder.

  2. On your computer, drag an existing folder into a shared drive. Or, click  NewFolder upload. Navigate to the folder and open it.

Add & Edit Files

Requires at least Contributor access

Any files you add are owned by the team. If you leave the shared drive, your files remain.

On the left, click a shared drive.Drag an existing file (that you own*) from your computer or from My Drive into a shared drive. Or, at the top of Drive, click New and choose an option:To create a file, select the file type you want to create, such as Google Docs. To upload a file, click File upload. Navigate to the file and open it.Double-click a file to open and edit it.

*If you don't own the file but have Editor access in Drive, you can move it to a shared drive if your administrator has allowed this option.

Note: To store and access files on your desktop, use Drive File Stream. For details, see What can you do with Drive File Stream.

Star important files

Flag important files or folders to quickly find them later.

Right-click a file or folder and select Add to Starred.(Optional) To see all your starred files and folders, on the left, click Starred.

Move Files

To move files from My Drive into a shared drive or between shared drives, drag the files into the destination shared drive. To move folders, contact your ARCC.

Move files from My Drive to a shared drive:

You can move any file you own into a shared drive, whether it’s from another Drive location or from your computer or mobile device.

If you’re not the owner of a file in My Drive, but you have Edit access to the file, you might be able to move that file into a shared drive, if:

Your administrator has enabled this option.The file’s owner is a member of the shared drive where you want to move the file.

Otherwise, you need to ask the owner to move the file into the shared drive.

Move files or folders from a shared drive to My Drive:

To move files or folders out of a shared drive, you need Manager access to the shared drive. To move files or folders into a folder in My Drive, you need Editor access to the parent folder.

Delete or restore files

Move a file to trash:

Requires at least Content manager access

Click the file you want to delete. At the top, click Trash .Click Delete For Everyone.

The file moves to the shared drive's Trash folder. Files in a shared drive's Trash folder are automatically deleted after 30 days.

Permanently delete a file in trash:

Requires Manager access

In the Trash folder, right-click the file you want to delete and select Delete forever.Click Delete Forever to confirm.

Restore a file (up to 30 days):

Requires at least Contributor access

On the left, click a shared drive. At top, next to the shared drive name, click the Down arrow View trash.Click the file Restore .

Search for Files

Search in a shared drive:

  1. Right-click a shared drive and click Search within shared drive name.

  2. In the Search box, enter your search term and press Enter.