Google Workspace for Education Plus

Overview

While not an ARCC service, ARCC provides support for UW researchers who wish to use Google Workspace (previously called GSuite) storage for their research projects. Please keep in mind that this storage is now limited 100 TB across UW and requests for Google Workspace storage will be thoroughly vetted.

For details about Google Workspace, see Google Workspace for Education Plus and Google Workspace Learning Center.

Getting a Google Workspace Account from UWYO

Do to UWYO’s agreement with Microsoft OneDrive, researchers must meet a set of conditions to qualify getting a GSuite account for your research. They are:

  • Total storage needs must be greater than 1 TB

  • If some files exceed 10 GB in size

  • Must be associated with a research group at UWYO sponsored by a faculty member who must act as a PI

If your research group meets these requirements you can request a Google Workspace from UWIT.

Your username for this account is the same as your UWYO username. Your personal Gmail/Google Drive account will not have access to this Drive.

The Difference Between ‘My Drive’ & ‘Shared Drive’

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Consider using a shared drive in these situations:

  • You’re working on a project or event with a group of people who all need access to the same files.

  • Most of your files are shared with the same group of people.

  • Your files share a consistent theme or topic.

  • The content you want to store isn’t personal and is of interest to a specific team or group.

See more using Shared Drives on Google’s Support Pages.

How to Use a Shared Drive

Sign-in

Go to: https://drive.google.com/ and sign in with the credentials you were given.

Files & Folders

Adding files to your Shared Drive requires at least Contributor level permissions. See more about working with Files & Folders.

Share & Collaborate

Just like in Drive, there are different ways to share files and folders in shared drives with people who aren't members of the shared drive. See More on Sharing & Collaborating with GSuite.

Quotas

Quotas can be troublesome to manage see more on managing your GSuite Quotas.