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In order to use the Wyoming Data Repository, researchers must first sign up. All University of Wyoming users (students, faculty, and staff) are eligible to submit datasets to the Wyoming Data Repository (WDR). The UW Libraries and ARCC will review all requests and will endeavor to publish submissions within five (5) business days. In some cases we will have questions about your dataset that need to be clarified before publication. If you have a tight deadline for a dataset, we cannot guarantee that we will be able to meet that deadline without reasonable notice. Please plan ahead!
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We require a readme.txt file for your dataset. There are no exceptions. You must include this in your uploaded files or we will reject your submission. We have a template available on the Libraries website. |
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Metadata Field | Description | Examples |
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Topic Classification | Indicates a broad, important topic or subject that the dataset covers | solid state physics, quantum chemistry, ethnopaleontology |
Date of Collection | The dates when the data were collected or generated | Start: 2020-05-10, End: 2020-09-30 |
Production Location | The location where the data and any related materials were produced or collected | Beartooth Mountain, Latitude: X Longitude: Y |
Funding Information | Information about the dataset's financial support | SF grant no. 1234567, School of Energy Resources |
Software | Information about the software used to generate the dataset | LabVIEW, Python v. 3.11.9, ORCA |
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Setting Terms/Licensing for your data
By default, WDR is set to attach a CC0 license to all data submitted to the system. A CC0 license means that your data will be in the public domain, with no restrictions on use and no copyright. If you would like to change the license for your dataset, click the “Edit Dataset” button, then click on “Terms.”
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You may now select a different license from the drop-down menu and save your changes. Read more about the licenses in the following links:
If you have questions about these licenses, please contact us at wyodata@uwyo.edu
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Submitting datasets over 5GB
If you skipped the “Add Files” step on the last form because the dataset you wanted to publish was too large, you may add them on the draft page of your dataset by clicking on the “Upload Files” button in the lower right side of the page.
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If your dataset is over 5GB, click on the “Upload a folder” button. |
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The “Upload a Folder” button will open a new tab which will let you select an entire directory or folder to upload using DVWebLoader. WDR will keep the organizational structure of your directory and everything in it. If you are uploading a large dataset, we suggest that you use a very fast connection and that you do not use campus or personal wifi as that will significantly slow down the process. Note that there will be no upload progress shown, but you will see a green message notifying of successful upload once the upload is complete.
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Placing an Embargo on your dataset
Should you, your co-authors, or your publisher opt to embargo your dataset, you must do that before submitting for review. You must upload your data before you can set an embargo. To do this, select the files you wish to embargo, then go to the “Edit Files” button, then select “Embargo.”
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You may now enter the precise date using the calendar or simply typing it in the ”Embargo end date” field and save your changes. Once that date is reached, the data will be openly available for download to any user but up until that date, only the metadata record and citation will be available. Please note that the embargo feature is not to be used for restricted access or peer review of your data. Should you require that, we will not publish the dataset but can provide you with a private URL for users to access your data before publication.
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Submitting for Review
Once you have all of your metadata entered, your files (including your readme.txt file) added, and are satisfied. Click on the “Submit for Review” link and then click on the “Submit” button.
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This will enter your dataset into a review queue and you will receive an email indicating that your dataset is under review. We endeavor to publish submitted datasets within 5 working days. Please plan ahead. We may, upon review, ask for changes to the metadata, files, or the readme.txt.
Once your dataset is published, you will receive another email letting you know that it has been published. Should you choose to cite or share your own data, please use the DOI (Digital Object Identifier) assigned to your dataset and not the URL at which it is accessible.
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De-accessioning data/take down requests
Generally speaking, we do not remove data once it has been published in WDR. If you need us to remove your data, we will review your request. Please do note that we cannot delete a DOI once it has been created and we cannot permanently delete a record either. The existence of the record will still be available in WDR, but the content will not.
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If you have questions, please contact us at wyodata@uwyo.edu |
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Getting Support
For support or any questions that you may have, please contact wyodata@uwyo.edu to consult with the UW-libraries for publishing related questions or ARCC at arcc-help@uwyo.edu for technical related questions.
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